Whova App: Frequently Asked Questions

Whova is a virtual event platform that is allowing us to create the 4C for Children Leadership and Early Childhood Conference experience on the web! Virtual attendees and in-person attendees can network with each other and exhibitors, and more.

With Whova, you can:

• view keynote speaker presentations and break out sessions live;
• network with other early childhood professionals via chat or live video meetings; and
• “wander” the exhibitor booths and interact with different companies and services that might be able to help meet your early childhood program’s needs.
• Access session handouts

You can access the Whova app via a web/internet browser, or by downloading the free app from your app store. Use the email address you used to register for the conference to create your profile and join “4C for Children Leadership and Early Childhood Conference 2021” in the app.

In-person participants will need the app in order to check in to the conference each day, in order to receive Ohio Approved credit, as well as have access to their agenda with session room number information and handouts. You can also use the app to connect with other participants through the community board, and interact with exhibitors. There will be a special raffle for those who contribute to making a positive community on the Whova app!

An Information Booth will be available at the Sharonville Convention Center for those who need assistance with technology.

Once your registration and payment has been processed by 4C for Children staff, you will receive an email with instructions on using Whova. Use the email address you used to register the conference to create your profile in Whova.

You can use the Whova app via a web/internet browser, or by downloading the free app from your app store. Go to this link for the How To Guide on downloading Whova. Visit this link for a guide on how to use the different features in the app.

Send an email to conference@4cforchildren.org if you need the access code for the conference.

In-Person attendees will select their session options when they register for the conference. You can view all the session options here. Due to space and social distancing restrictions, please attend the sessions as they are displayed on your agenda in the Whova app.

If you are only attending the conference for one day in-person, you have the option of attending virtual sessions on the day you are not at the conference in-person, if you would like. Please see the FAQ below on registering for virtual sessions.

Please note: Attendance will be taken in each session, including the keynotes. You must attend a session live to receive Ohio Approved credit.

You may attend one session per time slot over the two days of the conference, as your schedule allows. Sign up for all the time slots, or just a couple—whatever best fits your needs. You can view all the session options here. Please note: Attendance will be taken in each session, including the keynotes. You must attend a session live to receive Ohio Approved credit.

In order to ensure the ability for participants to interact with each other and with presenters, break out session capacity is limited.  To secure your spot in a session, enroll by adding the session to your agenda using the Whova app. Visit https://whova.com/resources/how-to-guide/user-tutorial/ and click on “Agenda” for step-by-step instructions.

Keynote session capacity is not limited, but we encourage you to add the one(s) you will attend to your agenda. In the app you can ask questions about sessions ahead of time, and receive reminders when the speakers are about to go live so you don’t miss them.

You can access break out session handouts by clicking on the title of a session in Whova. If there are handouts available, you can download them from the main page of that session. In-person attendees may print your own handouts and bring them to the conference, printed handouts will not be available.

Attendance will be recorded in each session, in-person and virtual, by 4C staff. This includes the keynote sessions. You must attend a session live to receive Ohio Approved credit. You will receive credit for each session you attend live.

Attendance will be awarded in the Ohio Professional Registry within five business days. If you have more questions, contact registrar@4cforchildren.org.

Capacity in break out sessions is limited. In-person attendees choose their sessions upon registering, and changing of sessions is not permitted. For virtual attendees, to secure your spot in a break out session, make sure to add it to your agenda in the Whova app.

Contact conference@4cforchildren.org or registrar@4cforchildren.org and our tech support will be happy to help!